Administration Assistant

Our client is a construction consultancy Company. They provide various services for the Construction industry such as protecting the contractor’s interests on construction, engineering or technology projects. Also identifying, investigating and solving financial and contractual challenges.

They now seek an Administration Assistant to provide a first-class service to the business, managing the day to day running of the office and various administrative streams.

Job Specification

• General administration tasks including, typing, filing, printing
• Booking of Company travel and accommodation
• Collate and record Managing Director’s monthly expenses and input onto in house system, submitting monthly
• Collate and record Managing Director time sheet
• Bank company cheques
• Ensure any invoices for purchases for all offices are forwarded to Finance Associate as soon as practically possible
• Coordinate company property requiring courier service
• Complete New Supplier / New Client requests & questionnaires from Clients by email, post or portal.
• Create new project folders on dropbox/onedrive, import file structure and upload all documents
• Issue Sub Consultant agreements
• Update agreements checklist routinely
• Update Curriculum Vitae’s as required
• Update & record holiday requests on company availability planner
• Update & record employee holiday & sickness records
• Coordinate Company team meetings
• Organise Company social events including, Christmas Party and hosted industry events
• Log, track and ensure all invoices are received by clients
• Track payment of invoices and follow aged debt process for chasing or escalating recovery
• Take on ad-hoc duties as and when required

Qualifications / Experience

Suitable applicants will have a strong administrative background, ideally within the construction industry. The ability to prioritise own workload is essential.

For more information regarding this position, please contact Sarah Attwell on 01204 541930 or at

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